1. Types of licenses
In order to run Dynamics 365 Business Central, you need to purchase at least one FULL User license. You can select from the licenses listed below:
The licensing is based on „named user” model, which means that every single person that needs to log into the system should possess a license. Licenses cannot be shared, but each user can access Business Central service through multiple devices.
There is a clear division of functionality that is available with different types of the license:
You can find a detailed list of functions at the end of the article.
A bit more tricky is to understand what Team Member license allows, as it is not defined per system modules, but by a list of tasks this user is able to perform:What is important, if your organization requires capabilities that come together with a Premium license, all users need to switch to this type of license (there is no mix-and-match model available).
- Read anything within Dynamics 365 Business Central
- Update existing data and entries in Dynamics 365 Business Central – existing data are records like customer, vendor or item records which are already created. Entries means entries on which it is specifically allowed from an accounting perspective to update specific information. (e.g. due date on customer ledger entries)
- Approve or reject tasks in all workflows assigned to a user
- Create, edit, delete a quote
- Create, edit, delete personal information
- Enter a time sheet for Jobs
- Use PowerApps for Dynamics 365
Contrary to its predecessor (Dynamics NAV), Dynamics Business Central is a true SaaS. Hence the pricing model is very clear. You pay a flat fee per user per month and with this payment get the following:
- System functionality (according to the licenses that you own)
- Microsoft cloud
- Service availability (99,9%)
- Technical support
All that priced very moderately:
- 100 USD – Premium User
- 70 USD – Essential User
- 8 USD – Team Member
4. Additional applications/capabilities
You can connect/enhance Dynamics 365 Business Central with the following products:
- Power Apps
- Power BI
As of 1st July 2018 Dynamics 365 Business Central is available in the following countries:
- Canada Denmark
- New Zealand
- United Kingdom
- United States
There is also w1 (global) version available, which provides a generic platform based on which numerous local functionality can be built.
6. Additional info
Multiplexing – „Multiplexing refers to the use of hardware or software that a customer uses to pool connections, reroute information, reduce the number of devices or users that directly access or use Microsoft Dynamics 365 service. Multiplexing does NOT reduce the number of Software Licenses of any type required to access the Microsoft Dynamics 365 service. Any user or device that accesses Microsoft Dynamics 365 —whether directly or indirectly—must be properly licensed.”
Dual Rights – Microsoft Dynamics 365 Business Central services do not include dual use rights, the option to deploy either in Microsoft’s cloud or in a private on-premises or partner-hosted cloud. Business Central is available only as an online service.
CSP – Cloud Solution Provider is the only model through which purchasing of Business Central is available. There are no longer ways of buying the software directly from Microsoft.
In order to inquire about the pricing, please use this online form: http://www.dynamicsdc.co.uk/en/nav-2017-online
External users – External users are end customers and third-party users of the organization or its affiliates and do not require SLs to access Microsoft Dynamics 365. External user access is included with the organization’s internal user SLs.
However, external users cannot access the service through any clients provided by Dynamics 365 Business Central API (such as Windows client, Web client, mobile clients). You need to create dedicated interfaces for external users.
7. Transition from other Dynamics software
Effective April 1, 2018, Dynamics 365 for Finance and Operations, Business edition becomes Dynamics 365 Business Central. If you are considering transition to Business Central, this article will tell you about most important dates and costs of the license.